Inventory & Check-In/Out Reports

OpenRent always recommends creating an inventory report and having this signed by all parties (landlord and tenants) on the move in date. As every deposit taken by a landlord must be registered with an approved scheme, giving the tenants right to dispute any deductions, a landlord must protect their asset by creating proof of the initial and end condition of the property. This can be done manually by the landlord, but we always recommend the use of inventory clerks where possible.

For our professional services, OpenRent have teamed up with clerks up and down the country - and with the buying power of over 59,000 landlords have negotiated unbeatably low pricing.


Free

always

DIY Template

A free template to get started
Needs to be filled out by landlord
Needs to be signed manually by tenants and landlord
Landlord must perform check-in
Download Template

£85

from only

Professional Inventory Report

Association of Inventory Professionals Clerk
2+ hours spent in property to complete
Thorough schedule of condition, with supporting photos
All unlocked rooms, furnishings and fittings included
Meter readings taken and documented
Digitally Accessible Inventory Report
Only £15 added for furnished properties
Only £15 added for additional bedrooms
View Sample Inventory Report

£40

from only

+ Check-In Service

Association of Inventory Professionals Clerk 30-45 minutes to show tenants property and condition
Signatures and agreement of report from tenants
Retake meter readings (where check-in on different day)
Document keys, and handover to tenants
Digitally Accessible Report
View Sample Check-in Report

£75

from only

End of Tenancy Check-Out Report

Association of Inventory Professionals Clerk
Detailed comparison of existing inventory, vs. exit state of condition
Final meter readings
Collection & return of keys to landlord (if within 15 minutes travel)
Document maintenance & cleaning issues that have been created (or added to) during the tenancy
Document items that need to be removed, or are now missing
Tenant's forwarding address documented
Review of the report on site with tenant (if present)
Digitally Accessible Report
View Sample Check-Out Report

Ease your check-in and
end of tenancy process with a detailed inventory.
Full refund if clerk not available on your required day / time.

Detailed Inventory & Check-In / Check-Out Overview:

An inventory report is defined as the "Production of the schedule of condition", in reality this is a detailed description of the condition of each room and its fixtures and content, as well as extensive photos.

A check-in is the handover of the property to the tenants at the beginning of the tenancy, which involves a review of the inventory on site with the tenants.

A check-out is the handover of the property from the tenants at the end of a tenancy, which involves a review of the state of condition, compared to any initial inventory, on site with the tenants. If you don't have an ingoing inventory (created at the start of the tenancy), a good check out report will still be evidence of the condition the property was left in and also if the tenant broke any clauses in the tenancy agreement i.e. not allowed to keep pets. Whilst without an ingoing inventory it will be harder to prove evidence for deposit deductions, a check out report without an ingoing inventory is still better than no check out done at all.

OpenRent offers an Inventory report on it's own, an Inventory plus check-in service, or an end of tenancy check-out service.

At the end of a tenancy, we don't recommend doing all three on the same day. As often the exit condition of the property is not up to the standard you would want for the new tenancy. Hence, we advise allowing some time to fix any issues and having a new inventory created.

OpenRent Inventory Report £85
Approved Inventory Clerk
Digitally Accessible Inventory Report
Booking Availability
Monday - Saturday
(Time of inspection will be confirmed after booking)
Lead Time
Available with 2 days notice
Furnished Property Surplus
- Report will include details of furnishings
+ £15
Additional Bedroom Surplus
- Each additional room beyond the first bedroom
+ £15
(Optional) Add Check-In
- Review of the inventory on site with the tenants
- Signatures and agreement of report from tenants prior to key exchange
- Note: An inventory takes roughly 2 hours to complete and the check-in can't occur until the inventory is completed
+ £40
End of Tenancy Check-Out Report £75
Approved Inventory Clerk
Digitally Accessible Check-Out Report
Booking Availability
Monday - Saturday
(Time of inspection will be confirmed after booking)
Lead Time
Available with 2 days notice
Furnished Property Surplus
- Report will include details of furnishings
+ £15
Additional Bedroom Surplus
- Each additional room beyond the first bedroom
+ £15

More questions about the inventory process? Check out our Inventory FAQ.

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